Certificate compliance, on autopilot
An expired certificate should never cost you an order.
CertVault tracks every certificate, warns you long before anything lapses, and keeps suppliers and buyers in sync — so you’re always audit-ready, never scrambling.
No spreadsheets · Up and running in 30 minutes
app.certvault.in/dashboard
Active
248
Expiring · 30d
12
Overdue
2
Pending review
7
Needs attention today
GOTS Scope Certificate
CU-1029 · exp 04 Jul
OEKO-TEX Standard 100
21.0.9876 · exp 19 Jul
ISO 9001:2015
QMS-4471 · exp 12 Sep
Built for the standards your buyers demand
ISO 9001ISO 14001ISO 45001OEKO-TEXGOTSGRSSA8000BSCI
The problem
Renewals don’t fail loudly. They slip.
A certificate lapses on a quiet Tuesday. You find out three weeks later — when a buyer asks for it, or an auditor does. By then it’s a fire drill.
01
The buyer request you can’t fulfil
A customer needs your GOTS certificate today. It expired last month and nobody noticed. The order stalls.
02
The audit that lands mid-renewal
An auditor arrives while three certificates sit in limbo. Now you’re explaining gaps instead of presenting proof.
03
The supplier doc you can’t trust
You’re relying on a supplier’s certificate that quietly went out of date weeks ago — and it’s now your compliance gap.
CertVault makes every one of these impossible. Here’s how.
Everything in one place
One tool instead of a folder of spreadsheets and reminders
AI bulk scan
Drop in up to 200 certificate PDFs. CertVault reads each one — name, number, dates, certifying body — and hands you clean drafts to confirm. No retyping.
Automatic expiry reminders
A monthly digest, a mid-month nudge, a 7-day warning, and a day-of alert — sent to your team automatically. Nothing lapses on your watch.
Compliance dashboard
Active, expiring, overdue, needs-review — your entire portfolio on one screen, sorted by what needs you today.
Supplier network
Invite suppliers to manage their own certificates and share them with you. When they renew, your view updates itself — no chasing.
Buyer self-service
Give buyers controlled access to exactly the certificates you choose, field PDF requests, and generate a full audit pack in one click.
Audit-ready by design
Per-organization data isolation, optional two-factor auth, and an admin audit log of every significant action in your workspace.
How it works
Up and running in three steps
Most teams have their certificates in and reminders running in about 30 minutes.
1
Import
Bring certificates in your way — AI bulk scan, a validated spreadsheet import, or one at a time. Locations, categories, and certifying bodies fill in as you go.
2
Automate
CertVault watches every expiry date and emails timely reminders to your team. The dashboard, calendar, and renewal workload keep the next action obvious.
3
Share
Connect suppliers so their certificates stay current automatically, and give buyers self-service access to exactly what you choose to show them.
The dashboard
See what needs you today — and nothing you don’t.
Overdue certificates, upcoming expiries, pending reviews, and buyer requests, surfaced in priority order. Open CertVault in the morning and the next move is already obvious.
→Status at a glance: active, expiring, overdue, pending review
→A month-grid calendar and renewal-workload view
→One-click audit pack for any buyer or auditor
Expiry calendar · July 2026
14 renewals
M
T
W
T
F
S
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Overdue
Due soon
Scheduled
Pricing
Simple, transparent pricing.
Start with a free year during our launch. After that, plans scale from ₹500/month — no setup fees, cancel anytime.
★ Limited-time launch offer
Contact sales to claim →Free Pro plan for 1 full year
We’re just getting started — so see the value risk-free. New customers get the Pro plan — unlimited certificates, users and suppliers — free for 12 months.
Starter
For small teams getting compliant
₹500/month
or ₹5,000/year
Get started✓ Up to 50 certificates
✓ 2 team members
✓ Up to 10 suppliers
✓ AI bulk scan & manual entry
✓ Automatic expiry reminders
✓ Dashboard, calendar & email support
Most popular
Pro
For growing compliance operations
₹1,000/month
or ₹10,000/year
Get started✓ Everything in Starter, plus:
✓ Unlimited certificates
✓ Unlimited team members
✓ Unlimited suppliers
✓ Buyer access & PDF requests
✓ Audit pack generator
✓ Priority support
Enterprise
For multi-site & complex needs
Custom
Tailored to your operation
Talk to us✓ Everything in Pro
✓ Two-factor authentication
✓ Dedicated onboarding
✓ Custom workflows & integrations
✓ Priority SLA
All prices in ₹, exclusive of GST · Annual billing saves you two months
FAQ
Answers before you ask
How does the AI bulk scan work?+−
Upload your certificate PDFs (up to 200 per batch) and CertVault reads each one — extracting the name, number, issue and expiry dates, and certifying body. You review the drafts and confirm; nothing goes live without your sign-off.
Can I try it free?+−
Yes — and right now, more than ever. During our launch we’re giving new customers free access to our Pro plan for a full year; just contact sales to claim it. After that, Starter is ₹500/month (50 certificates, 2 users, 10 suppliers) and Pro is ₹1,000/month for unlimited certificates, members and suppliers. All prices are in ₹, exclusive of GST.
How do suppliers and buyers get access?+−
You invite suppliers to their own portal where they manage and share certificates. Buyers register through your organization’s link and you approve them — both set and manage their own passwords.
Is my data secure?+−
Every organization’s data is isolated at the database level, optional two-factor authentication is available per user, and an admin-only audit log records every significant action.
How do we get started?+−
Contact our team and we’ll set up your workspace and help you import your first certificates. Most teams are up and running in about 30 minutes.
Get started
Talk to sales
Tell us about your team and what you’d like to manage in CertVault. We’ll set up your workspace and walk you through your first import.
Prefer email? sales@certvault.in
Stop guessing when your certificates expire.
Let CertVault keep your certifications organized and audit-ready — so a renewal never sneaks up on you again.
Prefer email? sales@certvault.in